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What We Do.
Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group, a network of member firms working throughout ten IP jurisdictions, with clients in more than 25 countries. IPH member firms employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Philippines, Singapore and Thailand. IPH supports a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.
The Opportunity.
We are currently looking for a bilingual HR Coordinator to join our HR team for 12 months. This role will provide crucial support for the daily operations of the HR department, ensuring smooth administrative processes and effective communication across the firm.
Responsibilities.
- Provide administrative support for firm’s HR systems and assist with various HR operations.
- Lead the onboarding and orientation process for new team members
- Manage the offboarding process for departing team members
- Assist with preparing HR documents, including offer letters, policy updates, and employment verifications
- Translate HR communications from English to French as required
- Update employee data in the HRIS and generate regular reports for internal teams
- Prepare and distribute the monthly HR newsletter
- Provide support for the firm’s student recruitment program
- Lead health and safety initiatives and advise on Occupational Health & Safety provincial committees.
- Other duties may be assigned or amended as required
Qualifications, competencies and experience.
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Prior experience in HR administration is considered an asset
- Proficiency in French and English
- Strong attention to detail and commitment to delivering high-quality work
- Familiarity with HRIS systems, specifically Dayforce/Ceridian is considered an asset
- Excellent organizational and project management skills to manage multiple projects and priorities in a fast-paced environment
- Proficiency in MS Office Suite, with the ability to adapt to new technologies
#LI-HYBRID
Smart & Biggar offers a comprehensive total rewards package including:
- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.
Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.
We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.
We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.
